AI features Master switch

Turns all AI-powered features on or off. Your provider configuration below is kept even when this is off.

Enable AI features

Ollama on this server

Installs or updates Ollama on this Groundskeeper server. If your AI settings point at Ollama on another machine, update it there.

Email & SMTP

Enable email notifications SMTP server SMTP port STARTTLS Username Password EHLO hostname (optional) From address Recipients (one per line) Weekly digest Send digest even if everything is healthy

Teams and Slack webhook

Enable webhook alerts Webhook URL

Teams: in the channel, choose Workflows, then “Post to a channel when a webhook request is received”, and paste the address it gives you. Slack: an incoming webhook address.

Send on critical events Send on warning events

Teams / Copilot Studio — Ask Groundskeeper

Enable bot endpoint Shared secret (optional)

Licence

Community  ·  Pro  ·  Central  —  view pricing

Licence key

Term dates

Define your school's term dates. During holidays, offline alerts for client devices are suppressed automatically. Server and infrastructure alerts are always active.

No term dates configured yet. Click “Add row” to get started.

Name	Start	End

School identity

Enter your school URN (UK) or your US district ID (LEAID) and look it up.

Data source: DfE Get Information About Schools (GIAS) — public register, no sign-in needed

Academy trust

Trust affiliation is read automatically from GIAS.

Groundskeeper updates

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Update channel

Where the update check looks. On every channel the Download link fetches the installer through this server, and Update now downloads, verifies and runs it in one click. Nothing installs without that click unless you allow automatic updates below.

Update channel Stable (default) — public releases, once a week Beta — try new features before the weekly release Alpha — private development builds

Beta builds are tested by RSJ but newer than the weekly release, so they may still have rough edges. You also get every weekly release as it comes out. Switching back to Stable never installs an older version: this server stays on the beta it has until a newer weekly release arrives.

Check for updates Hourly Daily (default) Weekly

When a newer version is found, a one-time notice appears in the Dashboard feed. A check also runs shortly after every service start.

Allow automatic updates

When the scheduled check finds a newer version, download, verify and install it without asking. The installer is signed by RSJ Software Ltd and its checksum is checked against the release notes before it runs; the service restarts itself; every automatic update (and any failure) is recorded in the Dashboard feed. Machines follow the server: each release bundles a version of the RSJ Agent, and every machine's agent updates itself to it at a following check-in, with its Groundskeeper module kept at the version this server serves. Agent Settings → Devices shows each machine's version, and the reason if an update failed.

Check for newer advisory lists

Once a day, download RSJ's signed list of published software security fixes and end-of-support dates. It is one plain download of a public file; nothing about your school is sent. Switched off, Groundskeeper uses the list that came with this version and the last one it downloaded, and makes no request.

Also read the installed programs of computers without the RSJ Agent

Once a week, Groundskeeper reads the list of installed programs from the registry of each domain computer that does not run the RSJ Agent, so software advisories cover those computers too. It only reads, and never changes anything. It needs Remote Registry running on those computers and an account with administrator rights on them. Off unless you switch it on.

Ollama

Log settings

Live log viewer

Support bundle

Collects a diagnostics package — version, environment, connector status, and recent log lines and events — into a single .zip you can attach to a support request or forum post. It is built locally and downloaded straight to this machine; nothing is sent anywhere automatically.

Theme

Follows your account wherever you sign in.

Navigation

Hide menu items you don't use. This only changes the menu — the pages still work by their address, so it is not a way to restrict access. The Dashboard and the settings pages are always shown. Follows your account.

Accessibility

A circle for OK, a diamond for a warning, a triangle for a critical. Red, amber and green look alike to about one man in twelve, and to everyone on a projector or a black-and-white printout; the shapes keep the feed readable without the colour. On by default.

Database backup

A nightly, verified copy of the Groundskeeper database — every alert, incident, device and check-in. A copy of your settings (config.yaml) is saved beside each one. Backup and restore below makes a password-protected settings file you can download and keep elsewhere.

Backup and restore

Backup password (at least 10 characters) Confirm backup password

About Groundskeeper

Self-hosted school IT operations intelligence.

Version loading... — GitHub

RSJ Agent host (bundled)

Service account

The Windows account Groundskeeper runs under determines whether remote monitoring works.

System prerequisites

Windows features some connectors and scans need. A missing one shows its install command and an Install button whether or not anything enabled needs it yet, so a server can be prepared before its connectors are switched on.

Documentation